Project Assistant

Posted Date 1 month ago(6/10/2024 6:27 PM)
Job ID
2024-9932
# of Openings
1
Job Locations
US-FL-Alachua
Category
Administrative/Clerical
Type
Regular Full-Time

Overview

CHW, an NV5 company, is a leading provider of engineering and infrastructure consulting services throughout Florida. Founded in 1988, CHW is a full-service infrastructure design firm with offices in Gainesville, Ocala, Jacksonville, Orlando, and Fort Myers, Florida. For over 35 years, CHW surveyors, planners, designers, engineers, landscape architects, ecologists, and construction engineering inspectors have delivered expertise to support essential infrastructure and development for the communities they serve. 
 
We also place great importance on our core company values of integrity, excellence, responsibility, stewardship, and dedication while being passionate client advocates dedicated to improving and growing communities. 
 
Position Summary
The Project Assistant will support the Project Managers, Directors, and the Vice Presidents of the Planning, Design, and Ecological Services Teams. Duties and tasks will include creating, tracking, and revising department documents, applications, forms, proposals, letters, reports, memos, and other related documents. Additional activities will consist of general office related tasks including scheduling, filing, typing, scanning, and copying. 

Responsibilities

Main Responsibilities (but not limited to) the following:
  • Professionally represent the firm in interactions with permitting agencies, clients, peer organizations, and business associates
  • Communicate proactively and appropriately with team members, permitting agencies, clients, sub-consultants, and others as needed
  • Act as a team player, fulfilling your own responsibilities and supporting others, including occasionally performing additional responsibilities as needed to help the team meet deadlines and complete tasks
  • Maintain project schedules, milestones, and details in project management tool with input from Project Manager and team members
  • Prepare various types of documents for company use, team use, client use, for submittal to agencies, and for other end users
  • Research agency requirements for permitting and associated activities
  • Perform all administrative activities and tasks associated with project design and permitting 
  • Handle meeting scheduling, and calendar milestones and appointments
  • Conduct other non-project administrative functions, in support of the team, Project Manager, Department Director, Department VP, or other company staff, as needed
  • Complete job responsibilities while adhering to CHW Standards and appropriate company procedures and protocols
  • Conduct responsibilities while adhering to Core Values and CHW Standards
  • Complete all job functions proactively and independently with minimal input or direction from other staff

Qualifications

Knowledge / Skill Set:
  • Teamwork skills
  • Excellent communication skills
  • Ability to work independently and proactively
  • Persistence
  • Prioritization and time management skills
  • Excellent organizational skills
  • Working knowledge of standard office software and good typing skills
  • Proficiency in the following software and skills:
    • Microsoft Office suite and Project (or similar scheduling/management software), Adobe Acrobat, and the internet
    • Office equipment (copiers, printers, binding machine, etc.)
Education / Other Requirements:
  • High School Diploma and minimum of 5 years of professional experience or an AA or AS degree with a minimum of 2 years of professional experience
  • Valid driver’s license

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

 

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

 

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