Proposal Coordinator

Posted Date 1 month ago(10/16/2023 8:05 PM)
Job ID
# of Openings
Job Locations
US-CA-San Diego | US-AZ-Phoenix | US-WA-Seattle
Regular Full-Time


NV5's Marketing/Business Development group is quickly expanding, and we are in search of a Proposal Coordinator to join our Environmental Health Sciences vertical. This position can be remote OR based in any office. The Proposal Coordinator will develop and manage quality proposals and presentations in a deadline-driven environment.


The successful candidate must be an organized, detail-oriented, self-starter with a passion for producing top-quality proposals while serving our internal clients with a good mix of professionalism and creativity.


  • Coordinate proposal production efforts including:
    • Prepare and track schedules
    • Prepare proposal outlines based on RFP requirements
    • Coordinate contract reviews
    • Assist with theme development
    • Coordinate sub-consultants
    • Write non-technical portions of the proposals
    • Create graphics
    • Assemble proposals
    • Coordinate production and delivery
  • Create project write-ups and work with technical staff to finalize and keep up to date
  • Create and maintain resumes for technical staff
  • Maintain accuracy and completeness of CRM data
  • Prepare interview materials (PowerPoint, boards, etc.)
  • Maintain sub-consultant and proposal file
  • Maintain proposal database
  • Generate marketing reports
  • Support firm-wide marketing team on regional projects as needed


  • Bachelor’s degree from an accredited four-year college or university in Business Management, Marketing or Communications (Preferred)
  • Excellent writing, proofreading, communication, and organization skills
  • Ability to multi-task and is comfortable working in a fast, deadline-driven environment
  • Familiarity Adobe InDesign and MS Office Suite necessary; Proficiency in Deltek/Vision CRM or similar software and other Adobe Creative Suite Programs (Illustrator and Photoshop) a plus (Preferred).
  • Knowledge of the engineering/construction industry
  • 3-10 years of relevant experience


The pay range for this position is $38.46 - $43.27/hr; however, base pay offered may be higher or lower depending on job-related knowledge, skills, and experience of the candidate. 


NV5 may provide restricted stock units, stay bonuses, or relocation allowances as part of the compensation package. Medical, dental, and vision insurance are also offered to full-time employees, along with Flexible Spending Accounts and Health Savings Accounts, with employee and employer contributions. 3 weeks of Paid Time Off a year for full-time employees along with 8 paid holidays a year. 401(k) savings plan; Company Paid Basic life insurance and accidental death and dismemberment insurance; Company Paid Short-term and long-term disability insurance are also provided. More information can be found via hyperlink here. This information is provided per the salary transparency provisions of the Washington Equal Pay and Opportunities Act. Base pay information is based on market location. Applicants should apply via the NV5 careers site.


NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.


NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.


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