Administrative Assistant

Posted Date 2 weeks ago(11/14/2022 7:44 PM)
Job ID
# of Openings
Job Locations
Regular Part-Time


NV5 (NASDAQ: NVEE) is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection & Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings & Program Management; and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.


As engineers, architects, construction/program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives.


NV5 Environmental Health Science Group is seeking an experienced Administrative Assistant on a part-time basis. This position will provide administrative support to an exciting growing group of engineers and environmental scientists in the Seattle Office.


  • Support professional staff with project-based work.
  • Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing.
  • Assist with and coordinate travel arrangements.
  • Organize and maintain paper and electronic files including archival documents.
  • Assemble and compile reports and correspondence for distribution to appropriate clients or entities.
  • Prepare outgoing mail and correspondence including Federal Express, email, UPS and faxes.
  • Check and distribute mail.
  • Assist with ordering and maintaining department office supplies.
  • Maintain time off calendars for staff.
  • Provide meeting assistance and scheduling.
  • Coordinate and manage accounting functions (including but not limited to: review and enter all AP invoices from Subcontractors, Subconsultants and Vendors, approve and set-up new Subcontractors, process check requests.
  • Assist with ordering insurance certificates and bonds.
  • Any other job duties as assigned.


The successful candidate must demonstrate:

  • reliability and punctuality
  • outstanding interpersonal skills
  • a passion for excellence and attention to detail
  • excellent administrative support, workload, and time management skills
  • a pro-active, can-do attitude
  • outstanding communication skills, both verbal and written
  • a high level of integrity and ability to handle sensitive and confidential items
  • willingness to work from the office


  • High school diploma or GED; at least 5 years of experience that is directly related to the administrative duties and responsibilities specified.
  • Strong organizational skills, including the ability to prioritize, multi-task, and work effectively/efficiently independently, with other team members and with minimal supervision.

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.


NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.



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