• Receptionist

    Job Locations US-MA-Boston
    Posted Date 1 week ago(2/11/2019 11:59 AM)
    Job ID
    2019-2801
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    NV5 (NASDAQ: NVEE)is a provider of professional and technical engineering and consulting solutions to public and private sector clients in the infrastructure, energy, construction, real estate and environmental markets. NV5 primarily focuses on five business verticals: construction quality assurance, infrastructure, energy, program management and environmental solutions. NV5 is an ENR Top 500 firm; we offer a full range of professional services in offices throughout the U.S.

     

     

    Responsibilities

    • Greet visitors who come to the office and locate the appropriate person to assist them.  Answer and direct incoming phone calls, take messages as necessary.
    • Maintain the reception area and conference rooms in client ready condition. Maintain clean, organized front desk area.
    • Responsible for coordinating and setting up meetings (video conferencing equipment, print outs, ordering and setting up food, scheduling conference rooms, and call in numbers).
    • Responsible for booking travel arrangements and creating travel itineraries.
    • Assist the Accounting Department by printing and distributing various accounting labor reports (weekly).
    • Process and distribute mail on a daily basis. Accept deliveries and direct them to the appropriate person.
    • Prepare packages and apply postage to all outgoing mail. Responsible for supplying postage meter as needed.
    • Create transmittals for all outgoing project items, make arrangements for special deliveries via courier, UPS, and Federal Express, and maintain accurate logs of all deliveries.
    • Call Cab Company to arrange cabs for employees.
    • Perform clerical tasks such as filing, photocopying and scanning.
    • Act as back-up to the administrative staff including back up for performing word processing duties for all project related documents (memos, letters, field reports, meeting minutes, CAD release forms, etc.).
    • Responsible for office supply inventory, ordering, and stocking (Peapod, WB Mason, Archimedia, etc.).

    Qualifications

    • Previous reception or administrative experience preferred.
    • Basic computer skills (MS Word, Excel, Outlook required, PowerPoint a plus).
    • Typing speed minimum 40-45 wpm with accurate key boarding skills.
    • Must be organized, detail oriented and able to work in a fast-paced environment.
    • Must have high level of interpersonal skills.
    • Must have an excellent phone manner and be very articulate.
    • Present oneself in professional attire and demeanor at all times.
    • Must have knowledge and be able to use office equipment, including photocopiers, facsimile machines, desktop calculator telephone systems, postage meters, GBC or other binding machines.
    •  

    NV5 offers a competitive benefits package.

     

    NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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