• Administrative Assistant

    Job Locations US-MA-Boston
    Posted Date 2 months ago(1/23/2019 9:09 PM)
    Job ID
    2018-2660
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    NV5 (NASDAQ: NVEE) is a provider of professional and technical engineering and consulting solutions to public and private sector clients in the infrastructure, energy, construction, program management and environmental markets. NV5 is an ENR Top 500 firm; we offer a full range of professional services in offices throughout the U.S.

     

    The basic function of the Administrative Assistant is to provide administrative support to a Group of Engineers and to assist the Administrative Staff.

    Responsibilities

    • Assist the Administrative Manager with word processing duties to support the engineering group and administrative staff; including specifications, excel spreadsheets, sketch description forms, affidavits, narratives and other paperwork associated with the CD/CA phases of a project.

    • Responsible for typing and editing of Word Processing items and correspondence as needed. This may include but not limited to Memos, CAD Release forms, Field Reports, Letters, Substantial Completion Reports, and Large reports.

    • Type, edit, and format engineering documents as needed using MS Word.

    • Perform other office duties as needed including photocopying of specifications, reports, plans, or any other office-related documents, taking care to track or allocate to appropriate project, scanning, PDF, filing, faxing, keeping department area neat, and any other administrative duty required by engineers or principals.

      Assist other administrative staff as needed.

    • Additional duties may be assigned to meet business needs.

    Qualifications

    • Must have 3+ years of administrative experience.

    • Must be able to work in a fast-paced environment with demonstrated ability to multi-task.

    • Must have can-do attitude and service orientation.

    •  

      Must have experience with editing and formatting large documents or book specifications.

    •  

      Must have knowledge of clerical office practices and procedures.

    • Must have knowledge of the following computer software applications: MSWord, Excel, and Outlook; knowledge of Newforma software a plus.

    • Must have high level of interpersonal skills and the ability to effectively interact and communicate with individuals at all levels of the organization.

    • Typing speed minimum 60 wpm.

    • Must have high level of time management skills.

    • Work requires attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

    • Present oneself in professional attire and demeanor at all times.

    • Must have knowledge and be able to use office equipment, including photocopiers, facsimile machines, desktop calculator telephone systems, postage meters, and GBC or other binding machines.

    NV5’s usual work schedule is Monday- Friday from 8AM-5PM (with a one hour meal break at mid-day). Regular attendance at work is essential for this position. This job is performed primarily in an indoor office environment and requires an employee to perform in a safe manner at all times the following essential functions and capabilities:

    The employee frequently sits or stands in the same location with opportunity to move about;
    regularly thinks, concentrates, analyses, interprets, interacts with others and communicates orally and in writing; regularly uses a computer; regularly reads, sees, hears and speaks; frequently uses hands to type, finger, handle or feel; occasionally reaches with hands and arms; occasionally bends, stoops and lifts or moves up to 10 pounds (and greater weights infrequently).

     

    NV5 offers a complete and competitive benefits package.

     

     

    NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

     

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