NV5, Inc.

  • Office Administrator

    Job Locations US-CA-San Diego
    Posted Date 2 weeks ago(6/14/2018 2:19 PM)
    Job ID
    2018-2331
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    NV5 (NASDAQ: NVEE) is a provider of professional and technical engineering and consulting solutions to public and private sector clients in the infrastructure, energy, construction, program management and environmental markets. NV5 is an ENR Top 500 firm; we offer a full range of professional services in offices throughout the U.S.

     

    NV5 has a need for a Office Administrator at its San Diego, CA location.

     

    NV5 Construction Quality Assurance in San Diego, CA is looking for an Office Administrator to support our Office Manager. The Office Administrator is an experienced person who supports the company's administrative, HR, payroll and accounts receivable billing functions, and who is responsible for related public works compliance reporting.

    Responsibilities

    • Data Entry for Testing Laboratory
    • Set-up, organize, distribute and upload files.
    • Keep track of certifications and expiration dates of all technicians and inspectors.
    • Help with new hires on-boarding.
    • Request Certificate of Insurance.
    • Assist the Office Manager with payroll, accounts payable, invoicing.
    • Administrative support of the engineering and business development staff.
    • Spellcheck and format proposals, reports and PowerPoint presentations.

    Qualifications

    • High school diploma, Associates Degree or equivalent experience, with good writing and math aptitude.
    • Proficiency in word processing, spreadsheets, and email/personal information manager programs, Microsoft Office preferred.
    • A minimum three years of experience as an office administrator or payroll specialist preferred; general knowledge of billing procedures preferred; knowledge of state and federal employment and wage and hour laws preferred.
    • Experience with Certified Payroll Reporting and Prevailing Wage regulations is a plus.
    • Knowledge of Deltek software is a plus.


    Skills and Abilities:

    • Exhibits a high level of confidentiality in handling sensitive company and employee information.
    • Reports to work regularly and at the scheduled time, completes work within deadlines, and is conscientious about assignments. Availability to work overtime when needed.
    • Communicates effectively both verbally and in writing with all levels of staff, as well as individuals outside the Company.
    • Works effectively and relates well with others, exhibits a professional manner in dealing with others, and strives to maintain constructive working relationships.
    • Demonstrates strong detail orientation and organizational skills.

     

    NV5 offers a complete and competitive benefits package.


    NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

     

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