NV5, Inc.

  • Administrative Assistant

    Job Locations US-AZ-Phoenix
    Posted Date 3 weeks ago(5/4/2018 4:20 PM)
    Job ID
    2018-2224
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    NV5 (NASDAQ: NVEE) is a provider of professional and technical engineering and consulting solutions to public and private sector clients in the infrastructure, energy, construction, program management and environmental markets. NV5 is an ENR Top 500 firm; we offer a full range of professional services in offices throughout the U.S.

     

    This position is for an experienced Administrative Assistant to support an office of 10 staff members. The successful candidate will show proven ability to work responsibly under minimal supervision in the completion of required tasks. Experience in the Engineering or Construction industry is a plus. Primary duties will include data input from field and lab activities, Word processing, electronic filing, and input of accounting information.

    Responsibilities

    • Word processing of proposals and facilitating delivery of proposals to the bidders.
    • Process A/P Invoices
    • Filing 
    • Answering general in-coming calls to the office and directing them to the appropriate personnel.
    • Assist with project deliverables
    • Distribution of project and management reports
    • General office upkeep
    • Sort mail
    • Purchase office supplies
    • Organize office social events
    • Makes travel and meeting arrangements
    • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
    • Coordinates activities and tasks with other personnel and/or other company offices.
    • Updates and distributes various internal reports.

    Qualifications

    • High School graduate or equivalent
    • Good communication skills
    • Must also possess strong editing and reading skills 
    • Applicant must be proficient with Microsoft Word and Excel and be computer competent 
    • Applicant must be able to type a minimum of 60 wpm 
    • 2+ years of experience as an Administrative Assistant
    • Excellent verbal and written communication skills
    • Very Organized
    • Able to multi-task
    • Works quickly and efficiently 
    • Demonstrated ability to prioritize work in order to complete several tasks for different managers 
    • Experience with Deltek Vision preferred
    • Experience in Construction or Engineering preferred

    Certifications/Licenses:

    • Valid Driver License

    NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

     

     

     

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