NV5, Inc.

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Secretary II

Secretary II

Job ID 
2017-1753
# of Openings 
2
Job Locations 
US-WA-Richland
Posted Date 
9/8/2017
Category 
Administrative/Clerical

More information about this job

Overview

 

 

Dade Moeller, an NV5 Company, is recruiting for a Secretary II for work at the Hanford Nuclear Reservation in Richland, WA. This is a Potential Future Opportunity. 

 

NV5 (NASDAQ: NVEE) is a provider of professional and technical engineering and consulting solutions to public and private sector clients in the infrastructure, energy, construction, program management and environmental markets. NV5 is an ENR Top 500 firm; we offer a full range of professional services in offices throughout the U.S.

Responsibilities

This position provides secretarial support in the office, usually to one individual, and, in some cases, to the subordinate staff of that individual. The secretary maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organizations, programs, and procedures related to the work of the office. Computers use; requires working knowledge of office software programs.

Organizational structure is complex and is divided into subordinate groups that usually differ from each other as to subject matter, function, etc. Supervisor usually directs staff through intermediate supervisors. Internal procedures and administrative controls are formal.

Position handles differing situations, problems, and deviations in the work of the office according to the supervisor's general instructions, priorities, duties, policies, and program goals. Supervisor may assist secretary with special assignments. Duties include or are comparable to the following:

 

  • Screen telephone calls, visitors, and incoming correspondence; personally respond requests for information concerning office procedures; determine which requests should be handled by the supervisor, appropriate staff member or other offices, prepare and sign routine non-technical correspondence in own or supervisor’s name; 
  • Schedule tentative appointments without prior clearance. Make arrangements for conferences and meetings and assemble established background materials as directed. May attend meetings and record and report on the proceedings; 
  • Review outgoing materials and correspondence for internal consistency and conformance with supervisor’s procedures; assure that proper clearances have been obtained, when needed; 
  • Collected information from the files or staff for routine inquiries on office program(s) or periodic reports, and refer non-routine requests to supervisor or staff; 
  • Explain to subordinate staff supervisor’s requirements concerning office procedures, coordinate personnel and administrative forms for the office and forwards for processing.

Qualifications

  • High School Diploma or equivalent
  • 5-8 years of related experience

Other:
Potential Future Opportunities are those positions which we believe we will be hiring for in the near future, although not currently open today. By applying for a Future Potential Opportunity, your resume is available to our recruiters immediately and although not currently open, you may be contacted for an exploratory interview. When a position does open for this role, our recruiters will review the candidate pool and contact those qualified at the time of the opening. Therefore, you may not get an immediate response when you submit your resume, since we may not be actively hiring for the role at the time at which you apply.
 

NV5 offers a complete and competitive benefits package

 

 

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.