Project Coordinator (Administrative Associate)

NV5 is a leading provider of tech-enabled engineering, testing, inspection, and consulting solutions for the built environment. We specialize in engineering design, asset management, and geospatial data analytics to support infrastructure resilience and building systems performance throughout the entire asset lifecycle.

NV5’s 5,000 consulting engineers, inspectors, and analysts play a critical role in shaping our communities through resilient infrastructure that will stand the test of time and efficient smart building systems for optimized facility environments.

The Project Coordinator is responsible for daily project coordination, including implementing control standards and processes, as well as developing, maintaining, and modifying project schedules. The Project Coordinator prepares schedule reports and collaborates closely with Project Managers and other team members to ensure smooth delivery of customer service. This role requires strong written and interpersonal communication skills, excellent judgment, and the ability to work both independently and collaboratively within various project teams. Experience in public utility or consulting engineering environments is preferred.

This role is in our Petaluma office with a hybrid schedule of 20 hours/week, 4 hours/day.

• File receivables, deliverables, decisions, correspondence, issues/resolutions, and miscellaneous documents.
• Assist with starting projects in NV5 systems like Deltek VantagePoint.
• Create meeting agendas and take minutes as needed.
• Manage document templates.
• Learn and apply new software tools or systems as needed.
• Maintain hard copy and electronic files, as required.
• Maintain resources, projects, activity codes, user-defined fields, and calculations.
• Book field and office travel, including hotels, flights, and car rentals.
• Order office supplies, vehicles, and PPE items.
• Reconcile company cards for the survey group.
• Acquire badges for staff and safety clearances for various projects.
• Manage vehicle tracking and maintenance.
• Conduct Monday timesheet audits for the survey group.
• Perform miscellaneous tasks as assigned.

• High School diploma or equivalent
• Positive attitude and ability to work collaboratively
• Proficiency in MS Office and other relevant software
• 0-2 years of experience in project control or related roles.
• 1-5 years of experience in a scheduling or office support role, particularly in public utility or consulting engineering settings.
• Good written and verbal communication skills, highly organized, and detail-oriented.
• Demonstrated ability to manage multiple tasks successfully in a fast-paced environment
• Strong interpersonal skills, including the ability to work effectively with leadership
• Experience in scheduling projects, including using project management software like Deltek VantagePoint.
• Participating in client meetings
• Proven experience in tracking and reporting on project schedules, scopes, and budgets.
• Ability to develop and implement process improvements.

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The pay range for this California position is $25.00- $35.00 per hour; however, base pay offered may be higher or lower depending on job-related knowledge, skills, and experience of the candidate. Restricted stock units may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. This information is provided per California Senate Bill 1162. Base pay information is based on market location. Applicants should apply via the NV5 careers site.

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