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Office Assistant

Posted Date 3 days ago(5/27/2025 12:15 PM)
Job ID
2025-11013
# of Openings
1
Location
US-FL-Alachua
Category
Administrative/Clerical
Type
Regular Part-Time

Overview

The Office Assistant works closely with the Office Manager and across all departments. This position must have competent knowledge of customer and client service, and serves as a company representative to clients, agencies and the general public during the everyday duties performed.  The Office Assistant possesses excellent communication and organizational skills.
 
This position reports directly to the Regional Director of Human Resources.
 

Work Environment:

  • Location:  NV5 Regional Office in Gainsville, FL
  • Travel < 10% of the time

NV5 is a global technology solutions and consulting services company with a workforce of over 4,500 professionals in more than 100 offices worldwide.  NV5’s continued growth has been spurred through strategic investments in firms with unique capabilities to help current and future customers solve the world’s toughest problems.  The NV5 family brings together talent across a wide range of markets and fields, including Professional Engineers, Professional Land Surveyors, Architects, Photogrammetrists, GIS Professionals, Software Developers, IT, Project Management Professionals, and more.

Responsibilities

  • Scan documents daily as they are delivered and save in the appropriate electronic file for all departments, including but not limited to incoming/outgoing correspondence, agency plan review comments/plans, redlined plans received from agencies, and construction permits and plans
  • Perform quality inspection during and after the scanning of each document or document set for accuracy and image quality
  • Keep up with scanning items on a daily basis as to prevent any backlog
  • Estimate, schedule, and track incoming production jobs
  • Maintain optimal printer and machine performance maintenance
  • Operate standard finishing equipment (i.e. paper cutters, hole punchers, coil binding systems)
  • Interact with the client, client’s project personnel, and regulatory agencies as the Company representative while performing deliveries and pickups
  • Electronically filing the project file in the “Archive” drive and updating our database, ORCA
  • Production of plan sets to include printing, assembling, binding, date stamping and stamping engineers seal on plans

Qualifications

  • High School diploma or equivalent degree (GED)
  • Valid driver's license and a favorable Motor Vehicle Report (MVR)
  • Organizational skills
  • Time management skills
  • Customer service skills
  • Follow through in a consistent manner
  • Basic computer literacy (Microsoft Office, Adobe Acrobat, and BlueBeam) 

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

 

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

 

#LI-Onsite

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