Accounts Payable / Receivable Coordinator

NV5 is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection & Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings & Program Management; and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.

As engineers, architects, construction/program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives.

Responsible for overseeing the Accounts Receivable and Payable specialist assigned portfolio to include:

Accounts Receivable:

• Contacting the client to collect on past due invoices 
• Entering notes into VantagePoint accounting system 
• Researching short pays 
• Working with corporate accounting department to resolve unapplied cash 
• Partnering with project managers to resolve account and invoicing discrepancies 
• Hosting weekly meetings with Project Managers to facilitate open communication and path towards resolution 
• Responsible for sending collection letters and following proper escalation paths for collections
• Provide weekly updates to Office Manager on Top 20 delinquent accounts 
• Work closely with designated Project Managers to ensure the timely collections of past dues 
• Process credit card payments 
• Request and distribute Certificates of insurance for new or ongoing projects
• Prepare and submit Special Inspector forms for new or ongoing projects
• Assist with audit requests as requested 
• Assist in other areas as needed

Accounts Payable:

• Fundamental Accounting principles knowledge
• Experience with Accounts Payable, Job Costing, and invoice matching
• Experience processing subcontractor requisitions
• Generate unit billing based on AP invoices
• The ability to understand, investigate, problem solve and expedite complex AP transactions
• Review and verify T&M invoices, record retainage and percent complete
• Determine sales and use tax applicability
• Verify the receipt of contract deliverables
• Set up new vendor accounts, identify new, disadvantaged and 1099 vendors
• Obtain proper authorization prior to processing invoices
• The matching, coding and data entry of invoices
• Pulling backup for monthly credit card statement
• Assist in other areas as needed

Requirements and skills:

• Minimum 2 years of Accounts Receivable / Accounts Payable experience 
• Proficiency in Microsoft Office
• Hands-on experience with office equipment  
• Professional attitude and appearance 
• Excellent attention to detail
• Solid written and verbal communication skills 
• Ability to be resourceful and proactive when issues arise 
• Excellent organizational skills 
• Multitasking and time-management skills, with the ability to prioritize tasks 
• Customer service attitude 

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.